GDPR Privacy Policy & Statement
Last Updated: [Insert Date]
At Sprouts Community Food Charity (Charity Number: 1178162) , Registered Address JBC Accountants Ltd, 3B Lockheed Court, Preston Farm Industrial Estate, STOCKTON-ON-TEES, Cleveland, TS18 3SH. We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, store, use, and protect any personal information you give us, whether through our website, in person, or via email or phone.
We are a data controller under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
Sprouts Community Food Charity
Website: www.littlesprouts.org.uk
Email: [Insert Contact Email]
Address: JBC Accountants Ltd, 3B Lockheed Court, Preston Farm Industrial Estate, STOCKTON-ON-TEES, Cleveland, TS18 3SH
Registered Charity Number: [1178162]
What Information We Collect
We may collect and process the following personal data:
- Name, email address and contact information when you contact us through our website, sign up to newsletters, volunteer, or donate
- Donation and payment details (where relevant and only via secure third-party processors)
- Health or accessibility information where necessary for participation in our events or services
- Photographs or testimonials (only with consent, used for impact reporting or marketing)
- Website usage data through cookies and analytics tools (see our cookie section below)
We only collect information that is relevant and necessary for the services we provide.
How We Use Your Information
We may use your data to:
- Communicate with you about events, updates, and opportunities
- Process donations or financial support
- Manage volunteer participation
- Improve our website and service delivery
- Report on the impact of our charity (with anonymised data unless consent is given)
- Fulfil our legal, regulatory and safeguarding responsibilities
We will never sell your personal information, and we only share data with third parties where legally required or where they provide a service on our behalf (such as secure donation processing).
Lawful Basis for Processing
We rely on the following lawful grounds to process your data:
- Consent – when you voluntarily provide your information (e.g., newsletter sign-up)
- Legitimate interest – to run and grow our services in ways that do not override your rights
- Legal obligation – where necessary to comply with safeguarding or regulatory responsibilities
- Contract – where we have a formal agreement with you (e.g., volunteering, partnerships)
You can withdraw your consent at any time by contacting us.
How We Store Your Data
We are committed to keeping your data secure. We store all personal data on secure systems with appropriate physical, technical and organisational measures to prevent unauthorised access or disclosure.
We will only retain your data for as long as necessary for the purposes we collected it for, including any legal, accounting, or safeguarding requirements. When data is no longer needed, it will be securely deleted or anonymised.
Your Rights
Under the UK GDPR, you have the right to:
- Access a copy of your personal data
- Correct or update inaccurate information
- Request deletion of your data (“right to be forgotten”)
- Object to or restrict certain types of processing
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise these rights, please contact us at info@ XXXXXXXX.
Cookies & Website Analytics
We use cookies and third-party services (such as Google Analytics) to understand how visitors use our website. This helps us improve content and user experience. You can control cookies through your browser settings.
We do not use cookies to identify you personally or for advertising purposes.
External Links
Our website may contain links to external websites. We are not responsible for the content or privacy practices of other sites. Please read their privacy policies if you visit them.
Changes to This Policy
We may update this privacy notice from time to time. The most recent version will always be posted on our website with the updated date.
Contact Us
If you have any questions about how we handle your data or would like to make a request, please contact:
XXXXXX